Note to Payee Functionality

Note to Payee is a functionality available in SAP DME to meet legal / bank requirements of additional details along with payment file.

Also, many times, note to payee information is required by bank/supplier, along with DME XML/FLAT file.

Basically, note to payee is information of paid line items for each vendor/business partner. Note to payee can be any information about payment as per the requirement of bank.

Below are few e.g.

• Legally required information of each payment
• Official document number, which is being paid
• Common reference number between business partner

So note to payee is just additional information you have to print in output file. Just like we print other payment related details. Hence it is possible to do same kind of mapping in DMEE tcode itself and print these details. But SAP has provided separate function of Note to Payee to have greater flexibility.

Note: As a prerequisite to have fair understanding of this blog post, one should be familiar with DME functionality and DME tree structure. If you are new with DME then you can refer this eBook to learn DME.

Configuration steps for Note to Payee functionality in SAP:

Below transaction codes need to configure Note to payee in SAP:

• Payment medium format (OBPM1)
• OBPM2
• FBZP
• DMEE

1. Payment medium format (OBPM1)

Select the concern payment format and go to tab ‘Text fields for reference information’

Here enter the information like type, field length, no of fields.

Field length will depend on requirement, where as No. of fields will depend on payment file structure. Let’s say if you have configured DME tree like separate line for each invoice then No. of fields 1 is sufficient.

But if you have configured DME tree for separate line for each vendor (multiple invoices) then No of fields should maximum like 99.

1. Note to Payee (OBPM2)

From the same screen you can either click on Note to Payee button or go to transaction OBPM2

Create note to payee nodeCreate Note to Payee node

Then select option – Note to payee layout using function module and enter the function module name

Before this step as prerequisite this function module should be available/created. When you will ask ABAPer to develop such function module below are the things you should ask for apart from field and data logic:

1. This function module should be called at the time of payment run
2. Whenever Create payment medium checkbox is ticked
3. Data of Note to Payee should be stored in table DFPAYHT

DFPAYHT table should store values as per the structure of Note to payee

Table DFPAYHT

Note: Reference FM for creating ZFM is – FM FI_PAYMEDIUM_SAMPLE_DETAILS

Well, if you want to go for customizing option, then it includes below steps:

Go to ‘Default Note to Payee’ section in OBPM2 after ticking ‘Note to payee using customizing’ option

Here in this tab we have option to play with SAPScript data. As you can see in notification type we can select the behaviour of output for Note to payee text field values. Values can be taken from three structures FPAYP, FPAYHP & FPAYHX. If you are confused about variables or other signs then just click F4 in Note to Payee text field and just select required fields.

You can also check the preview by selecting preview button for your payment medium format

These fields will be updated in table DFPAYHT.

Also Read: Functioning of CO-PA in make to order scenario

• Maintain payment program FBZP

Select payment method in country

Select Country and payment method and go to tab Note to payee origin

Here in note to payee field enter the note to payee name which we created in OBPM2 transaction. This will help trigger FM and correct note to payee.

After this go to DMEE tree

Here we have to modify DMEE Tree and link note to payee in DME.

Create a node for Note to Payee where note to payee details should appear. This node is based on exit function. We need new function module for this node. Remember the function module we created and assigned in OBPM2 settings, that FM updates table DFPAYHT right. Here we need FM that can pull the information updated in DFPAYHT.

Checkout eBook: Manual and electronic bank reconciliation in SAP

a

If you remember previous screenshot of DFPAYHT table, there all the fields of note to payee is stored in separate line. So this FM should concatenate these fields into one single line.

Note: Reference FM to create ZFM is – DMEE_EXIT_TEMPLATE_ABA

Alternate to this option, if you don’t want to use exit function module, is to call structure DMEE_PAYD – TEXT

You can also visit this similar blogpost on Note to Payee functionality.

Below are some important points to note in Note to payee functionality:

• Most of the times to match the requirement, standard customizing is not enough so in that case custom FM is much better and useful way to configure Note to Payee
• Note to Payee is like free form text, it changes from bank to bank, organization to organization. In some cases, it is mandatory to print note to payee info in DME file. In some cases, it is not even required

This is simpler than how it looks; you just need to try this once. If you want to know more about DME then consider reading this eBook.

If you enjoy the blogpost, then you can stay connected with us on below platforms:

YouTube

LinkedIn FICO Page

LinkedIn ABAP Page

LinkedIn Logistics Page

Instagram

Also subscribe below to receive update of new blogpost

Get update of new blog posts

Name

Country Your country Afghanistan Aland Islands Albania Algeria American Samoa Andorra Angola Anguilla Antarctica Antigua and Barbuda Argentina Armenia Aruba Australia Austria Azerbaijan Bahamas Bahrain Bangladesh Barbados Belarus Belgium Belize Benin Bermuda Bhutan Bolivia Bonaire, Saint Eustatius and Saba Bosnia and Herzegovina Botswana Bouvet Island Brazil British Indian Ocean Territory British Virgin Islands Brunei Bulgaria Burkina Faso Burundi Cambodia Cameroon Canada Cape Verde Cayman Islands Central African Republic Chad Chile China Christmas Island Cocos Islands Colombia Comoros Cook Islands Costa Rica Croatia Cuba Curacao Cyprus Czech Republic Democratic Republic of the Congo Denmark Djibouti Dominica Dominican Republic East Timor Ecuador Egypt El Salvador Equatorial Guinea Eritrea Estonia Ethiopia Falkland Islands Faroe Islands Fiji Finland France French Guiana French Polynesia French Southern Territories Gabon Gambia Georgia Germany Ghana Gibraltar Greece Greenland Grenada Guadeloupe Guam Guatemala Guernsey Guinea Guinea-Bissau Guyana Haiti Heard Island and McDonald Islands Honduras Hong Kong Hungary Iceland India Indonesia Iran Iraq Ireland Isle of Man Israel Italy Ivory Coast Jamaica Japan Jersey Jordan Kazakhstan Kenya Kiribati Kosovo Kuwait Kyrgyzstan Laos Latvia Lebanon Lesotho Liberia Libya Liechtenstein Lithuania Luxembourg Macao Macedonia Madagascar Malawi Malaysia Maldives Mali Malta Marshall Islands Martinique Mauritania Mauritius Mayotte Mexico Micronesia Moldova Monaco Mongolia Montenegro Montserrat Morocco Mozambique Myanmar Namibia Nauru Nepal Netherlands New Caledonia New Zealand Nicaragua Niger Nigeria Niue Norfolk Island North Korea Northern Mariana Islands Norway Oman Pakistan Palau Palestinian Territory Panama Papua New Guinea Paraguay Peru Philippines Pitcairn Poland Portugal Puerto Rico Qatar Republic of the Congo Reunion Romania Russia Rwanda Saint Barthelemy Saint Helena Saint Kitts and Nevis Saint Lucia Saint Martin Saint Pierre and Miquelon Saint Vincent and the Grenadines Samoa San Marino Sao Tome and Principe Saudi Arabia Senegal Serbia Seychelles Sierra Leone Singapore Sint Maarten Slovakia Slovenia Solomon Islands Somalia South Africa South Georgia and the South Sandwich Islands South Korea South Sudan Spain Sri Lanka Sudan Suriname Svalbard and Jan Mayen Swaziland Sweden Switzerland Syria Taiwan Tajikistan Tanzania Thailand Togo Tokelau Tonga Trinidad and Tobago Tunisia Turkey Turkmenistan Turks and Caicos Islands Tuvalu U.S. Virgin Islands Uganda Ukraine United Arab Emirates United Kingdom United States United States Minor Outlying Islands Uruguay Uzbekistan Vanuatu Vatican Venezuela Vietnam Wallis and Futuna Western Sahara Yemen Zambia Zimbabwe

Email address:

Leave this field empty if you're human: